Everyday Consultants · staffing people who build systems
Built by staffing people. Powered by Zoho.
We design complete recruiting and staffing systems around the way your agency actually works. Decades of recruitment experience, combined with expert Zoho architecture, automation and AI. ATS · CRM · Sales · Recruiting · Operations · Finance · Analytics · one connected system
30+ yrs in recruitment14+ recruiting firms implementedZoho PartnerBuilt inside a real staffing company
Why we’re different · 01
Your Zoho consultant shouldn’t need you to explain how a staffing company works.
We already know. We’ve spent decades recruiting, running staffing businesses and building the workflows recruiters actually use. Then we use Zoho, automation and AI to make them better.
How this company started
Rob spent 30+ years in recruitment. Recruiter, then leader of recruiting businesses. Bullhorn, multiple ATS platforms, even an internally developed one. When he built the systems for Everyday People, his own staffing firm, he knew exactly what they needed to do. Zoho could do it. The Zoho partners he hired couldn’t. Those projects failed.
The gap we exist to close
The problem was never Zoho. It was the gap between software knowledge and staffing knowledge. So we closed it ourselves: recruiting experience on one side, serious Zoho architecture on the other. Since then we’ve built or repaired the systems of 14+ recruiting firms.
Jobs, candidates, submissions, placements, recruiters, account managers, contractors, redeployment, margins, commissions, VMS, compliance, onboarding. And everything that happens between them.
02
We design the workflow
We don’t configure whatever someone asks for. We’ll challenge an inefficient process, because we understand what the business is trying to accomplish.
03
Then we use Zoho to build it
Zoho gives us an extraordinarily flexible, stable platform to build on. One connected system instead of seven disconnected tools.
04
Automation and AI come last
We use them wherever they genuinely remove work, improve speed or create an advantage. Not because they demo well.
Start with the workflow. Not the technology.
We don’t begin by asking where we can put AI. We begin by asking how your firm makes money, where work gets stuck, and what your people are doing manually that they shouldn’t have to.
Work our systems quietly carry
While you were in back to back calls, systems we built have…
0
resumes parsed
0
shift confirmations sent
0
timesheets chased
0
interviews booked
Figures modelled on the production systems we run for staffing clients. Live anonymized client aggregates coming soon.
The problem · 01
You’re paying seven tools to do one job, badly.
ATS here, CRM there, accounting somewhere else, e-sign in a fourth tab, Zapier holding it together with tape. None of it shares a database. Your recruiters re-key the same candidate five times, and you pay per seat, per tool, per month for the privilege.
A typical desk today
ATS$165/user
Sales CRM$100/user
Accounting$140/mo
E-sign$45/user
Scheduling$16/user
Marketing platform$800/mo
BI dashboards$75/user
Automation glue$69/mo
Per producer$500 to $1,000/mo
The same jobs, on Zoho
Zoho One · 45+ apps, one login$37/employee
Zoho Recruit, Staffing editionfrom $25/recruiter
Workerly (temp desks)from ~$1.50/temp
All-in≈ $100/seat
One database. Every department. Annual pricing, USD list.
And the tools you love come with you. Apollo, LinkedIn, Indeed, ZipRecruiter, Checkr, QuickBooks, your payroll bureau. They all plug straight into Zoho through native integrations, Zoho Flow and open APIs. Consolidate what’s redundant. Connect what’s irreplaceable.
$42,030what a 10-person agency keeps per year on Zoho vs the typical stack. And the bigger win is the hours back: a few extra placements are worth more than the software savings
Staffing runs on speed. Your software shouldn’t be the slow part.
Follow one job order
It’s early on a Tuesday morning. A client emails you a job order. In most agencies, what happens next is a day of re-keying. In yours, something else happens.
AUTOPILOT
Eighteen seconds later
The system has already read it.
recruit.zoho.com
A ranked shortlist from candidates you already own, ready for your recruiter’s judgment. The matching runs on Zia inside Zoho Recruit.
Meanwhile, at your desk
You spent those eighteen seconds drinking your coffee.
01
You approve the shortlist
One look, one click. Your call on who goes forward. Six branded submittals land in the client’s inbox while the req is still fresh.
02
The interview books itself
The client picks a time on your Zoho Bookings link. Reminders go out. Nobody plays phone tag.
03
Billing stops being a chase
Approved timesheets become invoices in Zoho Books. Markup applied, reminders scheduled, margin tracked. No re-keying anywhere in between.
Your recruiter made every decision. The system did the typing.
Work that stops falling through the cracks
The follow-ups nobody has time for, handled.
Expiring credentials get caught early
Every licence and cert on file is watched, re-upload links go out well ahead of expiry, and non-compliant submittals are held for your review.
CREDENTIAL GUARDIAN · BUILT ON ZIA + FLOW
Job orders get answered the same day
A new req is parsed, your own database is ranked against it, and a submittal summary is drafted for your recruiter to approve.
FIRST-TO-SUBMIT · BUILT ON ZIA + RECRUIT
Contractors get redeployed, not forgotten
Every contractor is flagged a month before end date and matched to open orders before a competitor calls them. Average firms redeploy 3 percent of contractors. Best-in-class firms hit 70.
REDEPLOYMENT RADAR · BUILT ON FLOW + RECRUIT
Zia agents are rolling out across the Zoho suite. We implement what’s production-ready today, wire the rest as it ships, and tell you which is which.
One system, every desk
Everything an agency runs on.
ATS + client CRM in one
Jobs, candidates, clients, submittals. Recruit Staffing edition, wired your way.
📆
Shift scheduling
Workerly: offers, clock-in, no-show backfill.
0
less admin time after automation
🧾
Timesheet → invoice
Client-approved hours become Books invoices. No re-keying.
🤖
AI matching & agents
Zia ranks your database against every req, and drafts the outreach.
Owner dashboards
GP per desk, fill rate, DSO. One screen.
PLACE MORE · ADMIN LESS · PLACE MORE · ADMIN LESS · PLACE MORE · ADMIN LESS · PLACE MORE · ADMIN LESS ·
Which agency are you?
Three doors. Pick yours.
Solo & small desks
Launch
“I need a clean system, not machinery.”
Recruit Staffing edition, configured right
Pipelines, templates, job boards connected
Live in days, not months
implementation scoped on the call, fixed quote after the free audit
Seven departments. Or seven hats you wear before lunch.
Front office, middle office, back office. Every team in a staffing agency has a page showing exactly which tools Zoho One retires, what plugs in, and what the math looks like.
A Staffing Systems Review is a business conversation with people who’ve run recruiting businesses. Forty five minutes. You leave with a gap map of your workflow, whether you hire us or not.
